Vacancies at Embrace

We are currently recruiting for two roles:

  • Finance Assistant (Charity Income & Trading)
  • PA to CEO / Executive Administrator

 

PA to CEO / Executive Administrator
Salary: £22,000 - £23,500 + excellent benefit
Hours: 36.5 per week
Location: Amersham, Buckinghamshire

We are looking for a highly efficient and organised PA to CEO and Executive Administrator to join Embrace the Middle East, a Christian charity based in Amersham.

This is a busy and varied role providing a comprehensive and confidential support service to the Chief Executive and HR Manager, and ensuring the smooth running of an efficient and effective office environment. There is plenty of scope to get involved with all aspects of the charity.

You will work on a one-to-one basis on a variety of tasks related to the Chief Executive’s working life and communications. You will have interaction with staff and the Board of Trustees, which will involve preparing Board packs and taking minutes for staff, committee and Board meetings. You will work with the HR Manager providing pivotal support on a range of projects including learning & development, health & wellbeing and implementing a new HR database.

Key Responsibilities

  • Act as point of contact for the CEO
  • Manage the CEO’s diary; arrange internal and external meetings and provide reminders
  • Undertake the tasks of receiving calls, taking messages and routine correspondence
  • Produce reports and presentations as required by the CEO
  • Make occasional travel arrangements, ensuring all requirements for travel, accommodation and facilities are met, for CEO and Trustees
  • Provide services to the Board and its committees; co-ordinate and attend the Board of Trustees meetings including arranging the dates, preparing papers in advance, taking and sending out minutes
  • Monitor office supplies and research advantageous deals and suppliers
  • Develop and maintain an efficient documentation and filing system.
  • Prepare offer letters and contracts of employment under direction of the HR Manager
  • Ensure health & safety compliance of office environment
  • Responsibility for incoming and outgoing post
  • Provide ad-hoc support to wider team members as required

Requirements

  • Previous experience as a Personal Assistant and/or Administration role
  • Experience of minute taking at Board level or similar
  • Strong organisational skills; ability to prioritise a varied workload and use time efficiently
  • High level of attention to detail and ability to retain a broad range of information
  • Excellent communication and people skills
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Outlook, MS Word, PowerPoint, and Google Drive
  • Proficiency in English
  • Discretion and confidentiality
  • Determined and efficient; self-motivation
  • Flexible attitude; willingness to take on a variety of tasks
  • A team-player

The successful candidate will be required to complete a medical questionnaire and a undertake disclosure check as part of the Charity’s recruitment policy.

As a Christian organisation, candidates must be sympathetic to the Christian ethos of Embrace the Middle East.

Embrace the Middle East is an equal opportunities employer. Recruitment and selection procedures welcome applications from suitably qualified people from all backgrounds and communities.

Please note that in order to be considered for this position you need to have the right to work in the UK, either through nationality or relevant work visa.

How to apply: Complete and return the application form to vacancies@embraceme.org attaching a covering letter outlining your suitability, relevant skills (as per the job description and person specification), your notice period and desire for the role. 

Only shortlisted candidates will be contacted regarding their application.

Closing date: Monday 6 November 2017

Thank you for your interest in Embrace the Middle East.

Click here to download PA to CEO / Executive Administrator job application form

Click here to download PA to CEO / Executive Administrator job description

 

 

Finance Assistant (Charity Income & Trading)
Salary:
£25,000 - £27,000 + excellent benefit
Hours: 36.5 per week
Location: Amersham, Buckinghamshire

Do you have a finance background, love financial processing and have excellent Excel skills? Are you looking for your next challenge and want to be part of a small, supportive finance team with a real opportunity to contribute to the mission of Embrace the Middle East?

Would you like to work for a highly regarded, international Christian charity with over 160 years’ experience helping people of all faiths and none to free themselves from a life of poverty and injustice? Then we want to hear from you.

The Finance Assistant (Charity Income & Trading*) is a key member of the charity’s small Finance Team, responsible for carrying out a range of financial processes and reporting tasks. This is a varied role that requires close interaction with our Supporter Care Team to ensure income is correctly allocated in our CRM database, with the Trading team to ensure accurate monthly accounting, and reporting of trading sales, costs and profit. The incumbent will also be required to support the Head of Finance in the provision of management information, in maintaining financial and budgetary control, and with the production of year-end audited accounts.

*Embrace’s trading arm produce a bi-annual catalogue of products and gifts distributed via a fulfilment house.

Reporting to the Head of Finance, and working closely with our Finance Administrator, you will be responsible for:

  • Charity income accounting and bank reconciliation
    • Direct debit donations/mandate files to BACS
    • Gift Aid claims generation, checking and submission, and journal posting.
    • CRM database income batches loaded into general ledger
    • Legacy accrual preparation and reconciliation
       
  • Trading business accounting, banking and reconciliations
    • Trading business month-end journals preparation and posting
    • Trading cash, bank and fulfilment control account reconciliations
    • Trading weekly reporting
    • Processing of Head Office sales and submission of VAT return
    • Support Trading teams follow up on debtors
    • Stock reconciliation and recharge to and from charity
    • Support production of management accounts and forecasts
  • Grant payments and reporting
    • Grant payments, journals and reconciliation to CRM
    • Year-end grant accrual reconciliation
    • Allocation of grant spend to restricted funds
  • Support and assist the Head of Finance with audit deliverables, management information, analysis, budgeting and forecasting

Suitable candidates will be AAT level 3 or 4 (or equivalent) qualified or qualified by strong relevant experience, a conscientious worker with a keen eye for detail, highly numerate with experience gained in a similar working environment.

The successful candidate will be required to complete a medical questionnaire and undertake a disclosure check as part of the Charity’s recruitment policy.

As a Christian organisation, candidates must be sympathetic to the Christian ethos of Embrace the Middle East.

Embrace the Middle East is an equal opportunities employer. Recruitment and selection procedures welcome applications from suitably qualified people from all backgrounds and communities.

Please note that in order to be considered for this position you need to have the right to work in the UK, either through nationality or relevant work visa.

How to apply:

Complete and return the application form to vacancies@embraceme.org attaching a covering letter outlining your suitability, relevant skills (as per the job description and person specification), your notice period and desire for the role. 

Closing date: Tuesday 31 October 2017

Thank you for your interest in Embrace the Middle East

Click here to download Finance Assistant (Charity Income & Trading) job application form

Click here to download Finance Assistant (Charity Income & Trading) job description

 


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